Junior Bookkeeper / ERP Data Entry Specialist

Position Overview

We are seeking a detail-oriented Junior Bookkeeper / ERP Data Entry Specialist to support a growing U.S.-based manufacturing company.

This position will initially focus heavily on data entry, ERP administration, accounts payable support, inventory records, and general accounting administration. As the individual becomes familiar with the company's systems and processes, the role will expand to include additional bookkeeping and month-end accounting responsibilities.

The ideal candidate has experience working with accounting or ERP systems, is highly accurate with data, and is comfortable learning new processes.

Key Responsibilities

ERP & Data Entry

• Perform daily data entry within the company's JobBOSS ERP system
• Enter employee time tickets accurately and consistently
• Scan, upload, and organize supporting documentation within the ERP
• Assist with data cleanup and the implementation of improved ERP processes
• Maintain accurate system records and identify discrepancies
• Follow established processes for entering and maintaining operational data

Inventory Administration

• Enter newly received materials and inventory into the ERP system
• Record inventory at the appropriate cost
• Release materials and inventory to active jobs
• Help maintain accurate inventory records
• Assist with the implementation of improved inventory processes
• Identify inventory discrepancies and escalate issues for review

Accounts Payable

• Enter vendor invoices
• Review invoices for missing or inconsistent information
• Flag discrepancies for the Office Manager to research
• Reconcile vendor statements on a monthly basis
• Help identify missing invoices related to received goods and services
• Maintain accurate AP documentation and records

Accounts Receivable & Collections

• Assist with customer collections
• Send customer statements
• Maintain accurate collection records
• Follow up on outstanding balances as directed

Bookkeeping Support

As the individual becomes familiar with the company's processes, responsibilities may expand to include:

• General bookkeeping support
• Account reconciliations
• Month-end accounting assistance
• Additional AP and AR responsibilities
• Accounting and financial data preparation

Qualifications

• Previous experience in bookkeeping, accounting support, data entry, or a similar role
• Experience working within an ERP, accounting, or business management system
• Strong data entry skills with a high level of accuracy
• Familiarity with accounts payable processes
• Basic understanding of accounts receivable and collections
• Strong attention to detail and organizational skills
• Ability to identify discrepancies and communicate issues clearly
• Comfortable learning new software and business processes
• Strong written and verbal English communication skills
• Ability to work independently while following established procedures

Preferred Experience

• Experience working in a manufacturing environment
• Experience with inventory accounting or inventory management
• Experience with JobBOSS or a similar manufacturing ERP system
• Experience supporting U.S.-based companies or clients